MINUTES OF THE REGULAR MEETING OF JUNE 21, 2005

 

The Regular Meeting of the Board of Directors of the Bucks County Free Library

was held at the Pennwood Branch, Langhorne.  The meeting was called to order at

5:31 p.m.  Present:  William Draper, Vice President, Jerry Balchis, Treasurer, Joan Bowman, Secretary, Linda Brinker, Martina Kominiarek, Executive Director, Janet Fricker, Assistant Director for Branch Libraries, David Bauer, Business Manager, Jan O’Rourke, Adult Services Coordinator, Javier Lanchang, Information Technology Manager, Carolyn Lechelt, Executive Secretary.  Absent:  Mary Ann Garton, President, Steven Dilliplane and Roberta Foerst.

 

A MOTION to APPROVE the minutes of the Regular Meeting of May 24, 2005 was made by Brinker, SECONDED by Balchis and unanimously APPROVED.

 

Staff Reports:

Richard Strauss, Branch Manager, gave a report on staff’s efforts to weed magazines to make more room and “Buy A Brick” campaign.  Strauss also reported on the research he had done regarding challenged materials.

Report of the Executive Director:

Legislative Day, Harrisburg – Visited majority of PA legislators.  Asked them to give $3 million dollars more to public libraries.  Ms. Kominiarek urged Board Members to write letters to legislators.

 

System Board Meeting, June 9 – Reviewed with System Members funding piece of the Consortium and discussions we have been having with CPLs.

 

Next Consortium meeting will be June 29^th, 7-9 p.m.  An offer will be put down for everyone to consider.  Javier Lanchang will chair the meeting and represent BCFL Administration.  Jerry Balchis will represent the Board.

 

Strategic Planning Retreat will be held June 29^th from 4-9 p.m. at the Doylestown Library.  Joan Bowman and Steve Dilliplane will represent the Board.  Each Board Member should try to attend the retreat or be part of a team reviewing proposed plans for the Library’s future.

Report of Assistant Director for Branch Libraries

Yardley-Makefield Branch was struck by lightning.  It destroyed the PBX phone system, fire/security alarm panel and a switch on HVAC unit.  IT Dept. arranged for two emergency telephone lines to be installed.  Insurance claims have been submitted.

 

Attended a very informative workshop on Florida ’s return on investments at the DLC meeting in Harrisburg .  Pennsylvania has been looking at doing something like this on a State level.

 

Visiting branches and speaking with Branch Managers regarding setting goals and standards.

 

Presented written Personnel Report for May 2005.  Interviewing for a full time Custodian at Quakertown.

 

Presented written Statistical Report for May 2005.  Kominiarek reported that the IT and TS Managers are installing SIRSI Directors’ Station and will be training staff in its use.   Board Members who are interested may request training.

 

Report of Information Technology Manager (written) 

 

Report of Business Manager:

 

MOTION to APPROVE the payment of bills for May 2005 in the amount of $286,393.13 was made by Balchis, SECONDED by Bowman and unanimously APPROVED.

 

MOTION to APPROVE the Financial Statements (subject to audit) of May 2005 was made by Bowman, SECONDED by Balchis and APPROVED unanimously.          

 

Action on approval of 2004 audit was tabled; only received draft audit.

 

Asked that the Board Officers sign a Resolution for the transfer of Melinda Cox mutual funds to Wachovia.

 

New truck was delivered first week of June.

 

Received mechanical and electrical plan from Carroll Engineering for replacement of HVAC system at Perkasie Branch.  Carroll Engineering will handle everything, including putting out the bids and replacement of system.  Expected date of installation September 2005.

                                                                       

Asked that a meeting of the Finance Committee be held to discuss a proposal received from Commerce Bank to service our Operating Account.  Chair of Finance Committee requested that the Business Manager contact our existing bank and one other bank and ask them to submit proposals.  Since the regularly scheduled Finance Committee meeting falls on a holiday, the Chair will e-mail other members to set up a date.

 

Board Reports –  Building, Finance, Fundraising, Personnel and Technology Committees did not meet.   

 

Ms. Brinker announced that the Development/Fundraising Coordinator position has been offered to Paul Acampora and he has accepted the position.  Start date will be late July or early August.

 

Correspondence – submitted in writing.   One addition – response to Yardley resident who requested permission to take Yardleyville sign off Yardley Branch premises in order to obtain a restoration quote.  Building Committee denied request; decision made that it is not necessary to restore sign at this time.                                                                              

 

Meeting was opened to Public Comment.  No public in attendance.                                                                                                                                  

Unfinished Business:

 

Fricker reported that because it is a small job, only one vendor was willing to give a quote for refurbishing the Library Center ’s bathrooms.  Asked for approval of quote.  No action taken; tabled.   

 

New Business - None

 

President called for an Executive Session at 6:07 p.m.

 

Meeting was reopened to public at 6:38 p.m.

                                                                                               

There being no further business, a MOTION to ADJOURN was made at 6:39 p.m. by Balchis, SECONDED by Brinker and so MOVED.

                                                                                   

Respectfully submitted,

Carolyn Lechelt

Executive Secretary          

 

APPROVED BY BOARD OF DIRECTORS

JULY 19, 2005