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Bucks County Free Library Board MINUTES
OF THE REGULAR MEETING OF NOVEMBER 15, 2005
The Regular Meeting of the Board of Directors of the Bucks
County Free Library was held at the
A MOTION to APPROVE the minutes of the Regular Meeting of October 18, 2005 was made by Bowman, SECONDED by Balchis and unanimously APPROVED.
Staff Reports:
Jean Stevens, Regional Branch Manager of the
Report of Executive
Director:
Many of the Board Committees have reviewed their sections of the proposed Strategic Plan. All of the strategies and objectives seem to be important priorities. The Board and Senior staff are working on realistic action steps and timelines. The Strategic Plan will be brought to the Board in December for final approval.
Administrative Staff have been working on project plans for 2006 and will submit specific project plans no later than the end of January.
The Executive Director, Acting Assistant Director and Children’s Coordinator are working on an LSTA training grant in collaboration with the Free Library of Philadelphia. The grant will be submitted in December under FLP’s name. If approved, the funds will be used to send 6-8 library staff (BCFL/CPL) to library school of science.
Job description project is proceeding as planned. Meeting with
BCFL staff and other participants of last year’s One Book program will receive commendations tomorrow at the Commissioners’ meeting. Report of District
Consultant (written)
Report of Acting Assistant Director (written):
Jennifer Cogan (Doylestown Children’s Librarian) has initiated a Teen project called “Express Yourselves – Get Real at the Library”. A collage of pictures taken by the teens is on display in the Doylestown Library. Ms. Cogan is also writing articles for the School Library Journal. Her review of the book, Nicholas, is featured in SLJ’s October issue.
LSTA training workshops have been held for the newly formed consortium members/staff.
Personnel Report for October 2005 submitted in writing.
Statistical Report for October 2005 submitted in writing.
Report of Information Technology Director (written)
Thanks to Bill and Melinda Gates, BCFL will be receiving new
computers that will be distributed throughout the System.
Major upgrades will be done to One Card system by end of December.
Report
of Development Director (written)
Report
of Business Manager:
MOTION to APPROVE the payment of bills for October 2005 in the amount of $1,320,480.40 was made by Brinker, SECONDED by Balchis and unanimously APPROVED.
MOTION
to APPROVE the Financial Statements (subject to audit) of October 2005 was made
by Balchis, SECONDED by Brinker and APPROVED unanimously.
BCFL’s current liability insurance ends December. Three brokers, including current one, will be submitting proposals. Finance Committee will review proposals and bring their recommendation to December Board meeting for approval.
Transfer
of BCFL’s banking services from First Service to Commerce has been smooth. Transfer should be completed by
mid-December.
Board Reports:
Building Committee – Chair reported that the Committee met and
· Worked on a schedule of regular maintenance for facilities. · Worked on outline of expenses for building projects.
Chair reported that several building problems need to be addressed immediately: · Approval of snow removal bid – Bensalem Branch · Approve lowest bid for HVAC replacement at Langhorne · Failure of HVAC unit at Bensalem and possibility of other HVAC units failing
A MOTION to APPROVE the snow removal bid for the Bensalem Branch to Michael Walsh Landscaping was made by Balchis, SECONDED by Brinker and unanimously APPROVED.
A MOTION to AWARD the replacement of the HVAC unit at Langhorne to Good Air Conditioning Company (lowest bidder - $17,200) was made by Bowman, SECONDED by Dilliplane and APPROVED unanimously.
A MOTION to AUTHORIZE the Building Committee to review and approve the replacement of HVAC systems that might fail between now and the next Board meeting [not to exceed $22,000 per library] was made by Brinker, SECONDED by Bowman and so APPROVED.
Finance Committee - Chair reported that RFPs were sent out to qualified auditing firms asking for a three year bid for Library’s auditing service. Four firms responded. Business Manager and Treasurer reviewed the bids. Recommendation is that the Board approve the bid of our present vendor Axelrod Zelenkofske, LLC. A MOTION was made by Brinker and SECONDED by Dilliplane to APPROVE Axelrod Zelenkofske, LLC for an additional three years (2006-2008). MOTION APPROVED.
Fundraising Committee – Chair reported that the Committee met prior to today’s Board meeting. Event held in Doylestown was a success. Similar event is planned in Yardley in January.
Personnel
Committee – Chair reported that the Committee has changed its meeting date to first
Tuesday of the month immediately following the Technology Committee
meeting.
At
their last meetings, the Personnel Committee:
·
Discussed
the necessity to do a performance evaluation for the Executive Director. Evaluation will be done in January and then
on a yearly cycle.
·
Reviewed
draft of Strategic Plan section for staff.
2006
Holiday Schedule approved at the November meeting needed to be revised to
include an In-Service Day in October for staff training and employee
recognition. A MOTION to APPROVE the
revised 2006 Holiday Schedule was made by Brinker, SECONDED by Draper and so
APPROVED.
Technology
Committee - Chair reported that the Committee met on November 1st to:
·
Review
and revise Technology portion of the proposed Strategic Plan.
·
Review
draft of Consortial Agreement.
·
Discuss
Grundy technology fees.
·
Discuss
separation from Community College.
IT
Director distributed copies of SIRSI/DYNIX contract and asked for
approval. The contract has been reviewed
by the Library’s counsel. A MOTION to
APPROVE the Library’s contract with SIRSI/DYNIX was made by Bowman, SECONDED by
Dilliplane and unanimously approved.
Next Technology Committee meeting scheduled for December 6th – 4:30 p.m. in Doylestown.
Correspondence
(submitted in writing)
Meeting
was opened to Public Comment. Present
were: Ashby Saunders (Sculptor}, Lisa
Leydon (Leydon Landscaping) and Nancy Blois. The contingent asked the Board to take under advisement a proposal to
create a Children’s Garden in the area outside the Children’s area at the
Doylestown Library. A Dinosaur statue
sculpted by Mr. Saunders would be the focal point of the Children’s
Garden. Board thanked the contingent for
their presentation.
Unfinished Business - None
New Business:
Executive Director reported that the Acting Assistant Director reviewed the proposed 2006 budget with the Branch Managers of Levittown, Quakertown and Yardley and the possibility of increasing their hours in 2006.
Executive Director asked for approval of new hours open in 2006 as follows:
All branches stay the same except
Monday, Tuesday, Wednesday – 10 a.m. 9 p.m. Thursday, Saturday – 10 a.m. – 5 p.m. Friday – 1 – 5 p.m.
A MOTION to APPROVE the new hours for
There being no further business, a MOTION to ADJOURN was made at 7:02 p.m. by Brinker, SECONDED by Bowman and so MOVED.
Respectfully submitted, Carolyn Lechelt
Executive
Secretary
APPROVED BY BOARD OF DIRECTORS
DECEMBER 20, 2005
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Copyright
© 2005 The Bucks County Free Library