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Bucks County Free Library Board
MINUTES
OF THE REGULAR MEETING OF SEPTEMBER 20, 2005
The
Regular Meeting of the Board of Directors of the Bucks County Free Library was
held at the Bensalem Branch. The meeting
was called to order at 5:36 p.m. Present: Mary Ann Garton, President, Jerry Balchis,
Treasurer, Joan Bowman, Secretary, Linda Brinker, Steven Dilliplane, Roberta
Foerst, David Bauer, Business Manager, Jan O’Rourke, District Consultant,
Christina Snyder, Technical Services Manager, Carolyn Lechelt, Secretary to the
Board. Absent: William Draper, Vice President, Martina
Kominiarek, Executive Director and Javier Lanchang, Information Technology
Director.
A
MOTION to APPROVE the minutes of the Regular Meeting of July 19, 2005 was made
by Bowman, SECONDED by Foerst and unanimously APPROVED.
A
MOTION to APPROVE the minutes of the Special Meeting of September 1, 2005, as
amended, was made by Bowman, SECONDED by Dilliplane and APPROVED unanimously.
Staff
Reports:
President introduced Paul Acampora,
Development Director.
Jerome Szpila, Bensalem Branch Manager, reported on the Branch and Passport Project.
Report
of District Consultant
Reported on DAC meeting held September 7th. Members discussed and approved the 2006
County Coordination Budget and the
District
Library
Center
budget. The State increased the County
Coordination Aid by $18,000. This
increase was put towards increased salary costs.
DLC
aid was increased by $80,000. This
increase will go towards the following:
-
Salary increases
- 3 year commitment by
CPLs to use DLC funds to pay one-third of the cost of Proquest software.
- Purchase Learn A Test
software
- Rotating Collection
- Adult & Children’s
Programming
- Purchase On the Go bags
to distribute to pre-schools
- Marketing and publicity
- Redesign WEB site
- Statistic software that
will show number of hits on our WEB site and other statistics needed.
Reported on DLC meeting held September 9th. Ms. O’Rourke is working to coordinate an
autism exhibit.
Personnel
Reports for July and August 2005 were submitted to the Board in writing.
Statistical
Reports for July and August 2005 were submitted to the Board in writing. Ms. O’Rourke pointed out that the statistic
software purchased with DLC funds enables us to do more comprehensive Statistical
reports.
Ms.
O’Rourke and DAC members are working on a draft of a District Service Agreement
Policy. It should be ready for Board
review next month and then go to the CPL Boards for their review and approval.
Janet
Marnatti and Ms. O’Rourke are working on a District Services five-year plan.
IT
Dept. has mounted One Calendar software on BCFL’s WEB site. This software helps patrons to find library
programs throughout the County. Ms.
Bowman brought up the fact that patrons cannot access a series of
programs. Ms. O’Rourke and IT Dept. are
aware of this and are researching if there is a way to access series.
Report
of Information Technology Director (submitted in writing)
Report
of Business Manager:
Reviewed 2004 carryover allocation.
Discussed necessity for BCFL to meet 12% materials budget in 2006 to
meet State standards.
MOTION
to APPROVE the revised 2005 budget was made by Brinker, SECONDED by Dilliplane
and APPROVED unanimously.
MOTION
to APPROVE the revised June 2005 Financial Statement was made by Brinker,
SECONDED by Foerst and unanimously APPROVED.
MOTION
to APPROVE the payment of bills for July 2005 in the amount of $202,244.63 was
made by Bowman, SECONDED by Brinker and unanimously APPROVED.
MOTION
to APPROVE the Financial Statements (subject to audit) of July 2005 was made by
Brinker, SECONDED by Foerst and APPROVED unanimously.
MOTION
to APPROVE the payment of bills for August 2005 in the amount of $381,513.02
was made by Brinker, SECONDED by Bowman and unanimously APPROVED.
MOTION
to APPROVE the Financial Statements (subject to audit) of August 2005 was made
by Foerst, SECONDED by Dilliplane and so APPROVED.
Mr.
Bauer drafted a Request for Proposal for auditing services for 2006-2008 and
asked the Board’s permission to proceed with the bid process. Permission granted.
Report
of Technical Services Manager
Ms.
Snyder gave an update on the Strategic Planning process. The Board thanked her for her work and also
wished to recognize the following staff members for their exemplary
contributions to this process: Jennifer
Cogan, Alison Naftal and Melva Jackson.
Board
Reports:
Building
Committee – Did not meet this month. The
President reported that at the Special Meeting held on September 1st,
the Board approved purchasing a new HVAC unit for Bensalem. This was an
emergency situation as water is leaking into the Reference Desk area.
Finance Committee:
Mr.
Bauer reported that four banks submitted proposals to do our banking
services. A chart showing comparisons
was given to the Board for their review. Mr. Bauer and the Chair recommends the Board
give authorization to switch to Commerce Bank. A MOTION was made by Brinker, SECONDED by Foerst and unanimously
APPROVED to authorize the Business Manager to move ahead with switching BCFL’s
accounts to Commerce Bank.
Fundraising Committee:
Personnel
Committee did not meet.
Technology
Committee - Ms. Bowman reported that the Committee held a special meeting in
August to discuss:
- Emergency
replacement of HVAC unit at Bensalem
Branch
- Performance
of SAM/Comprise software
- Moving
of old SIRSI server back to college
Correspondence –
submitted in writing.
Meeting was
opened to Public Comment. Sharon Durham,
a resident of Bensalem patron was present. Ms. Durham was enthusiastic about libraries and their relevancy and
praised library staff.
Unfinished
Business - None
New
Business:
MOTION
to APPROVE the 2005-2006 Application for State Aid was made by Brinker,
SECONDED by Foerst and APPROVED unanimously.
MOTION
to APPROVE the 2005-2006 Plan for the Use of DLC Aid was made by Brinker,
SECONDED by Foerst and unanimously APPROVED.
MOTION
to APPROVE the 2005-DLC Minimum Standards was made by Brinker, SECONDED by
Dlliplane and so APPROVED.
MOTION
to APPROVE 2006 Preliminary budget was made by Brinker, SECONDED by Bowman and
APPROVED unanimously.
President
called for an Executive Session at 6:24 p.m.
Meeting
was reopened to the public at 7:09 p.m.
There
being no further business, a MOTION to ADJOURN was made at 7:10 p.m. by
Brinker, SECONDED by Dilliplane and so MOVED.
Respectfully
submitted,
Carolyn Lechelt
Secretary
to the Board
APPROVED BY BOARD OF DIRECTORS
OCTOBER 18, 2005
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