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Bucks County Free Library Board
The Regular Meeting of the Board of Directors of the Bucks
County Free Library was held at the
STAFF REPORTS
Report of Executive Director:
BCFL has received a grant in the amount of $50,000 from the Bucks County
Department of Community & Business Development for library accessibility.
Grant money will be used to install rails next to handicapped spots, install
automatic faucets and automatic flushing, as well as other areas of need.
All staff are busy with performance evaluations in order to meet the
deadline of the third week of January. Since this is the first year of
implementation of this new evaluation process, administrators will assess its
success as well as meet with Mary Pellak, President of Pellak Consulting
Network, to discuss how BCFL is doing. Additionally, branch librarians and
staff will be asked for their feedback.
Report of Public Services Director (submitted in writing):
Mrs. Ziegler reported that interviews had been conducted at Perkasie for
a Circulation Team Leader using the new questions garnered from a workshop last
June.
Mrs. Ziegler added that she is working to fine-tune the training initiative
for 2007. Many ideas as to training
needs and requests for training are being garnered by reviewing the evaluations
and staff goals and objectives.
Personnel Report for November 2006 (submitted in writing). Statistical Report for November 2006 (submitted in writing).
Report of System Services Director (submitted in writing)
Report of Development Director (submitted in writing)
Report of District Consultant (submitted in writing)
Report of Youth Services Consultant/Collection Management Director (submitted in writing)
Report of Technical Services Manager (submitted in writing)
Report of
Janet Fricker shared with the Board a new calendar called “Town Planner”
that had wide distribution to residents in the Doylestown area. BCFL’s
Development Director
BCFL will have a two-day event in January hosting local author
Report of Business Manager:
MOTION to APPROVE the payment of bills for November 2006 in the amount of $487,872.30 was made by Foerst, SECONDED by Draper and APPROVED unanimously.
MOTION to APPROVE the November 2006 financial statements (subject to audit) was made by Bowman, SECONDED by Draper, and unanimously APPROVED.
Board Committee Reports:
The Building Committee did not meet this month.
Finance – Mr. Balchis
reported on the Finance Committee’s findings and recommendations regarding BCFL’s
investments. Currently, investments with Wachovia are earning 8 ½%, which is
adequate. Wachovia recommends changing 14 stocks that are currently earning
less than 7% by moving them into mutual funds averaging an 11% return. The
Finance Committee recommends to sell the stocks and move the funds to three
mutual funds. Backup data is available.
A MOTION to APPROVE moving stocks into the recommended mutual funds was made by Draper, SECONDED by Bowman and unanimously APPROVED.
The Finance Committee also discussed Ross mutual funds totaling $50,000 that are designated for Doylestown and managed separately by BCFL. In an effort to clean up our investments, the Finance Committee recommends moving these funds to Wachovia investments so that all BCFL investments are in one account.
A MOTION to APPROVE moving the Ross funds to Wachovia was made by Bowman, SECONDED by Balchis and unanimously APPROVED.
Development – Ms. Brinker reported that the number of gifts this year increased from 145 to 547. For next year the Committee proposed possibly forming a foundation at BCFL. Additionally, they would like to take advantage of National Library Week in April to promote libraries and giving.
Personnel – Ms. Garton stated that the ongoing negotiations with the union were discussed at the Personnel Committee meeting. Due to schedule conflicts and family emergencies occurring on both sides, several negotiation meetings had to be postponed and rescheduled.
Library Services – Ms. Foerst said they reviewed the 2007-2010 BCFL Technology Plan, which is a requirement in order to apply for e-rate funds.
A MOTION to APPROVE the 2007-2010 BCFL Technology Plan was made by Draper, SECONDED by Brinker and unanimously APPROVED.
The Library Services Committee is also in the process of reviewing and updating the BCFL Bulletin Board Policy.
Correspondence – submitted in writing.
Meeting was opened to Public Comment. No public in attendance.
Unfinished Business:
Linda Brinker, Chair of Nominating Committee, reported the proposed slate of officers for 2007: Joan Bowman, President; William Draper, Vice President; Roberta Foerst, Secretary; Gerald Balchis, Treasurer. All nominees have agreed to serve if elected. The President asked for nominations from the floor. There being none, a MOTION to CLOSE the nominations was made by Foerst and SECONDED by Brinker. The President called for those in favor of approving the slate of officers aforementioned. Unanimous APPROVAL of the slate of officers for 2007 was made.
New Business:
The 2006-07 Library System Budget Summary for the Use of State Aid was submitted for approval.
A MOTION to APPROVE the 2006-07 Library System Budget Summary for the Use of State Aid was made by Bowman, SECONDED by Brinker and APPROVED unanimously.
The Executive Director said that BCFL had contracted with United States Restoration, Inc. (USRI) to find the source of numerous leaks occurring at Doylestown. The System Services Director stated that this is a long-standing problem at Doylestown. USRI documented the water infiltration and their response for correction of this problem. The vendor’s quote consists of what needs to be done and the cost, and they stated they will do the correction before winter.
A MOTION to APPROVE the payment of $9,120.00 to USRI to make repairs was made by Foerst, SECONDED by Balchis and unanimously APPROVED.
The Executive Director discussed personnel issues for First Friday events. The Board has approved hours of operation for 2007 for BCFL. In so doing, the hours of operation for First Friday were not incorporated into the approved schedule, although prior approval for the Doylestown library opening for First Friday from 5:00 to 10:00 p.m. had been approved. It was recommended that the original timeframe be changed to 5:00 – 9:00 p.m. as a result of experiencing low attendance during the last hour (from 9:00 – 10:00 p.m.).
A MOTION to AMEND the hours of operation for First Friday
from
There being no further business, a MOTION to ADJOURN was
made at
Respectfully submitted,
Pamela J. Riley
Executive Assistant
APPROVED BY BOARD OF
DIRECTORS
JANUARY 16, 2007
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Copyright
© 2006 The Bucks County Free Library
