MINUTES OF THE REGULAR MEETING OF JULY 18, 2006

 

The Regular Meeting of the Board of Directors of the Bucks County Free Library was held at the James A. Michener Branch, Quakertown.  The meeting was called to order at 5:31 p.m.  Present were:  Mary Ann Garton , President, William Draper, Vice President, Joan Bowman, Secretary, Jerry Balchis , Treasurer, Steven Dilliplane, Roberta Foerst , Martina Kominiarek , Executive Director, Susan Ziegler, Public Services Director, Javier Lanchang, System Services Director, Jan O’Rourke, District Consultant,   David Bauer , Business Manager, Carolyn Lechelt, Secretary to the Board.  Absent: Linda Brinker. 

 

A MOTION to APPROVE the minutes of the Regular Meeting of June 20, 2006 was made by Draper, SECONDED by Dilliplane and APPROVED unanimously.

 

Staff Reports:

 

Diane Davis, Quakertown Branch Manager, reported on branch activities, programming, Art-o-mat, and new self-check.

 

Report of Executive Director:

 

BCFL has received an IMLS Laura Bush 21^st Century Scholarship training grant in collaboration with the Free Library of Philadelphia, Delaware, Chester and Montgomery counties.  The primary goal is to increase the number of trained, professional children’s and teen librarians through the Delaware Valley region.  BCFL, Warminster and Northampton will be sending staff to library school.  Interviews are being conducted to select trainees.

 

The State legislature passed Gov. Rendell’s budget.  BCFL has been restored to the 2002/2003 levels.  ADM staff is working on 2007 budget planning.

 

The County has awarded BCFL a $200,000 budget for 2006 capital projects.  County will be putting various HVAC projects out to bid.  BCFL is requesting capital funds be used for new carpeting at Doylestown.  Lanchang, Thompson and Bauer are working on specs that will be submitted to County Purchasing Dept. for approval.

 

Many staff members applied and were accepted to a boot camp held in Nashville , TN in November.  ADM staff members attended the boot camp last year and found it to be very beneficial, especially in regards to strategic planning.

 

Report of Public Services Director (submitted in writing):

 

Thank you to Quakertown for being the pilot branch for the new self-check out. 

 

Eleven applicants from BCFL have applied for the IMLS training grant.  Nora Freedman from the Montgomery County System is participating in the interviews, along with the Youth Services Coordinator and Public Services Director.

 

 

First Friday – July 2 – Public Services Director worked at circulation desk.  Over 502 items were circulated between 5-10 p.m. compared to 330 last month.  The Dance Dance Revolution program was a huge success.  400 people were in the library that evening.

                                                                                                           

Personnel Report for June 2006 (submitted in writing).

 

Statistical Report for June 2006 (submitted in writing).

 

Report of System Services Director (submitted in writing):

 

New PBX was successfully installed at the Library Center on Friday, July 24.  

 

Schedule for the wireless project was distributed to the Board.  Project should be finished by September. 

 

Mr. Lanchang thanked the Levittown and Quakertown staff for their assistance in getting the self-check out and Art-o-mat up and running.

 

PECO informed Mr. Lanchang that the Library Center will be without power from 6-10 p.m. on July 24^th.  This shut down is necessary so PECO can replace a relay in front of the library. 

 

Mr. Lanchang reported that it is necessary to purchase additional wireless cabling related to the wireless project.  The cost is covered in the 2006 IT budget.  A quote for $6,494.00 for material and labor was received from Tele-Data Services, Inc.  A MOTION to APPROVE the purchase of additional cabling, including material and labor, from Tele-Data Services, Inc. in the amount of $6,494.00 was made by Draper, SECONDED by Bowman and APPROVED unanimously. 

 

Report of District Consultant (submitted in writing).  Ms. O’Rourke reported on the Advocacy Committee which was established to create an active legislative network throughout the county.  Committee has identified 4 goals:

 

1. Support core library issues – Intellectual Freedom, privacy, access to information
2. Funding stability
3. Marketing the library and its services
4. Host an annual legislative event

 

Report of Youth Services Coordinator (submitted in writing). 

 

Report of Business Manager:

 

MOTION to APPROVE the payment of bills for May 2006 in the amount of $471,139.38 was made by Bowman, SECONDED by Draper and APPROVED unanimously.

 

MOTION to APPROVE the June 2006 financial statements (subject to audit) was made by Balchis, SECONDED by Foerst, and unanimously APPROVED.

 

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Mr. Bauer asked for approval of the 2005 audit.  Mr. Dilliplane asked if the year (2005) on page 4, #7, should be 2006.  Mr. Bauer will call auditors for clarification.  A MOTION to APPROVE the 2005 audit, subject to clarification of the year on page 4, #7, was made by Foerst, SECONDED by Balchis, and unanimously APPROVED.

 

Building, Finance and Library Services did not meet. 

Finance Committee will meet on August 14 – 5 p.m.

Chair of Library Services Committee will not be able to attend the CAC meeting on August 26^th.  Mr. Dilliplane will attend the meeting in her absence.

                                                                                                           

Development – Did not meet.  Board had previously received a draft of the Patron Data Policy for their review.  Executive Director distributed and reviewed changes made to draft and asked for approval. Discussion was held on the opt out option. A MOTION to APPROVE the Patron Data Policy was made by Draper and SECONDED by Draper.  MOTION CARRIED.  Mr. Dilliplane opposed the motion.

 

Personnel – Committee met to review new performance evaluations.  Chair attended a workshop in June for support staff. 

 

Executive Director thanked Sue Ziegler , Janet Marnatti and Javier Lanchang for helping with the redesign of the staff web site to make it more user friendly.  President suggested that it would be helpful if a staff directory was posted on the staff web site.

 

A representative from the Keystone Quilters group asked the Board’s permission to hang a quilt permanently in the Quakertown Room of the James A. Michener Branch.  The quilt was created to celebrate Quakertown Borough’s sesquicentennial in 2005.  The Quakertown Historical Society owns the quilt and will pay for the insurance.  The Board granted the request.  The Quakertown Branch will be honored to display the quilt.  The Keystone Quilters will take care of publicizing the quilt once it is hung.

 

Correspondence – submitted in writing.  

Meeting was opened to Public Comment.  No public in attendance.

No New or Unfinished Business.        

There being no further business, a MOTION to ADJOURN was made at 6:24 p.m. by Draper, SECONDED by Balchis and so MOVED.

            Respectfully submitted,

                                                                                    Carolyn Lechelt

Secretary to the Board

APPROVED BY BOARD OF DIRECTORS

AUGUST 15, 2006