MINUTES OF THE REGULAR
MEETING OF MARCH 21, 2006
The Regular Meeting of the
Board of Directors of the Bucks County Free Library was held at the
Library
Center
, Doylestown. The meeting was called to order at 5:36 p.m. Present were: Mary Ann Garton, President, William Draper, Vice President, Jerry
Balchis, Treasurer, Joan Bowman, Secretary, Linda Brinker, Roberta Foerst,
Steven Dilliplane, Martina Kominiarek, Executive Director, David Bauer,
Business Manager, Paul Acampora, Development Director, Carolyn Lechelt,
Secretary to the Board. Absent: Susan
Ziegler, Public Services Director, Javier Lanchang, System Services
Director.
A MOTION to APPROVE the
minutes of the Regular Meeting of February 21, 2006 was made by Balchis,
SECONDED by Dilliplane and unanimously APPROVED.
Staff Reports:
Report of
Executive Director:
Several Administrative staff members are attending
the Public Library Association’s conference in
Boston
. Since the funding cuts, this is the first year the Library has had
sufficient funding to send staff to a PLA conference.
Gave an update on the
following:
- SIRSI conference and migration/upgrade to SIRSI
software
- CLC meeting – Members are discussing what
penalties should be imposed on patrons who violate Library’s policy
regarding viewing pornography. All
library Boards have been asked to review the Grundy Library’s policy on
this issue. Discussion will occur
at the next CAC and CLC meetings.
- DLC meeting - Library Directors/Board members met
to make decisions on the 2006/2007 DLC budget. State has informed BCFL that 68% of DLC
funds must be spent on the
Library
Center
and 32% spent
countywide.
DLC
members discussed the possibility of using DLC funds to purchase a new delivery
truck and conduct part 2 of a branding/marketing project. Part 1 was funded in the 2005/2006 budget.
·
Human Resource
consultant has almost completed the job descriptions and is drafting proposed performance
evaluation forms.
Announcements:
In April, patrons will be
able to download Audio MP3 books. The
Library has purchased 400 downloadable books.
The Levittown Branch Library
will be holding a special event on Saturday, June 17th to celebrate
the opening of a teen area, newly upholstered chairs funded by their Friends
group, the building becoming wireless (funded by an LSTA grant), drive-up book
drop and a self-check out machine check funded by the County. Representative Anthony Melio and Commissioner
Sandra Miller will be present. Funds for
the teen area project were from a Community Development grant given to
Levittown
by Rep. Melio.
IVY Group will hold a
workshop on “How To Talk To The Press” on March 30th and an Advocacy
workshop on April 1st.
Personnel Report for February
2006 submitted in writing.
Statistical Report for
February 2006 submitted in writing.
Report of Business
Manager:
A MOTION to APPROVE the
payment of bills for February 2006 in the amount of $357,625.52 was made by
Bowman, SECONDED by Brinker and APPROVED unanimously.
A MOTION to APPROVE the
February 2006 financial statements (subject to audit) was made by Draper,
SECONDED by Brinker, and unanimously APPROVED.
Executive Director introduced
Joseph Thompson, newly appointed Facilities Manager.
Report of Facilities Manager:
An HVAC technician is
assessing the HVAC system at the Langhorne Branch. Technician’s recommendations will be
presented at the next meeting of the Building Committee.
County
Public Works
Dept. has begun trimming the trees at the Langhorne
Branch.
Asked for approval of the
2006 lawn/landscaping bids. A MOTION to
AWARD the 2006 lawn/landscaping to the lowest bidders for six library
facilities was made by Bowman, SECONDED by Draper and APPROVED unanimously.
Replacement of the HVAC
system at the Perkasie Branch - The branch may have to be closed for as long as
two weeks while work is being done. The
Board gave the Executive Director authorization to make whatever arrangements
are necessary regarding closing the branch if it becomes necessary. Advance notification of the closing must be
given to the public, hopefully at least two weeks in advance.
Board Committee Reports:
Building, Finance, Personnel
and Information Services – Did not meet.
Development – Chair reported
on activities and ideas the Committee is working on to raise funds.
Committee asked for adoption
of two draft policies previously submitted to the Board for their review after
some minor revisions.
A MOTION to ADOPT the Fundraising Policy was
made by Brinker, SECONDED by Foerst and unanimously APPROVED.
A MOTION to ADOPT the Grants
Policy was made by Draper, SECONDED by Foerst and APPROVED unanimously.
CAC members will review the
proposed Patron Database Policy and Guidelines. The Committee will then review and submit the policy to the Board for
approval.
Correspondence – submitted in
writing.
Meeting was opened to Public
Comment. No public was in attendance.
Unfinished Business:
Joan Bowman reported that
additional cabling is needed at the
Library
Center
to complete the
installation of the new PBX. A MOTION to
AWARD the cabling project to Tele-Data Services, Inc. in the amount of
$8,045.00 was made by Bowman, SECONDED by Draper and unanimously APPROVED.
New
Business:
Facilities Manager reviewed with
the Board his idea of a pilot project to use a private cleaning service at the
Library
Center
. This would be in addition to the two part-time custodians. Mr. Thompson requested the Board’s permission
to solicit RFPs. A MOTION to AUTHORIZE
staff to solicit bids for a cleaning service at the Library Center as a pilot
project was made by Draper, SECONDED by Brinker and APPROVED unanimously. Building Committee will review the RFPs.
There being no further
business, a MOTION to ADJOURN was made at 6:19 p.m. by Draper, SECONDED by
Foerst and so MOVED.
Respectfully submitted,
Carolyn Lechelt
Secretary to the Board
APPROVED BY BOARD OF
DIRECTORS
MAY 17, 2006
