The Regular Meeting of the Board of Directors of the Bucks County Free Library was held at the Library Center , Doylestown.  The meeting was called to order at 5:30 p.m.  Present were:  Joan Bowman, President;
William Draper, Vice President; Jerry Balchis, Treasurer; Mary Ann Garton; Linda Brinker; Steven Dilliplane; Martina Kominiarek, Executive Director; Susan Ziegler, Public Services Director; Paul Acampora, Development Director; Pam Riley, Executive Assistant. A MOTION to APPROVE the minutes of the Regular Meeting on December 19, 2006 was made by Dilliplane, SECONDED by Brinker and APPROVED unanimously.

 

STAFF REPORTS

 

Report of Executive Director: 

 

An announcement was made by the Executive Director that the Consortium Advisory Council (CAC) meeting will be held on January 24, 2007 and the District Advisory Council (DAC) meeting will be held on February 6, 2007. All Board members were invited to attend.

 

Dianne Malvoso was hired as BCFL’s new Youth Services Consultant. She is currently the branch head at the Schwenksville Library in Montgomery County , and she has an extensive background in youth services, particularly early childhood. She will start at BCFL on February 5, 2007. Thanks go out to Roberta Yakovich for being part of the interview team. The previous Youth Services Consultant, Janet Marnatti, will now move up to the Collection Management Director position.

 

Report of Public Services Director (submitted in writing)

 

The Public Services Director noted that the ballasts were changed at the Doylestown and Langhorne branches, and a noticeable difference in the lighting was observed by both staff and patrons. At the Bensalem branch, the only branch currently processing passports, staff noticed an increase in volume during the previous Saturday attributed to the upcoming changes in the passport process. Also, she noted that an effort is being made across the county to update collections of popular material in different languages.

 

Report of System Services Director (submitted in writing)

 

Report of Development Director (submitted in writing)

 

Report of District Consultant (submitted in writing)

 

Report of Youth Services Consultant/Collection Management Director (submitted in writing)

 

Report of Technical Services Manager (submitted in writing)

 

Report of District Services Librarian

Roberta Yakovich , Assistant Branch Librarian of the Doylestown Library Center , gave a report on the community involvement experienced on Martin Luther King, Jr. Day. It was unofficially called the Great Library Dust-Off, and student volunteers were handed bottles of Windex to spruce up the library. They cleaned tables, countertops, shelves, bottoms of chairs and windows. It was a truly wonderful turnout and response from the participants, including fifteen pre-schoolers, 46 school-age children, seven teens and 26 adults.  Many participants said that they were given a choice of where to proffer their services, and they chose the library, citing that the reason is because they love the library.

 

Report of Business Manager

 

The Business Manager noted that due to a printing jam, some of the checks were out of sequence, and their check numbers were handwritten in.

 

MOTION to APPROVE the payment of bills for Decenber 2006 in the amount of $450,325.67 was made by Brinker, SECONDED by Dilliplane and APPROVED unanimously.

 

MOTION to APPROVE the December 2006 financial statements (subject to audit) was made by Brinker, SECONDED by Garton, and unanimously APPROVED.

 

The Business Manager also noted that he received notice that mileage has increased to 48.5 cents. BCFL staff were notified via e-mail, as it went into effect yesterday.

 

Board Committee Reports:

 

The Building Committee did not meet this month.

 

Library Services - The Library Services Committee met and discussed BCFL’s current Bulletin Board Policy with plans to update it. The policy was first reviewed with branch librarians at their last regular meeting, and their input will be incorporated into the decision-making process.

 

 

Finance Committee – Mr. Balchis reported that the liability insurance was put out for bidding. Mr. Bauer noted that the policy ended on January 7, 2007. A bid was requested from three companies for liability insurance, workmen’s compensation, auto policy, umbrella and officers. Two companies responded, with a wide spread in their bids:  Bean, Mason and Eyer’s bid was the lowest at $49,733.

 

A MOTION to APPROVE accepting Bean, Mason and Eyer for our insurance for this year was made by Balchis, SECONDED by Brinker and unanimously APPROVED.

 

 

Development Committee – Linda Brinker reported that the Development Director will be distributing the Annual Report during the second week in February. Also, there will be a spring mailing this year targeting different areas than the Annual Fund in an effort to generate more donations. Two grants:   EITC was approved and the Keystone grant is in the works. Board members were asked to give names for possible donors to the Development Committee. Ms. Brinker said they are very excited about the many funding opportunities that will be happening in 2007.

 

 

Personnel Commitee – Ms. Garton stated that the union hasn’t met due to unavoidable problems forcing both sides to cancel, so there was nothing to report on ongoing negotiations. As part of the new performance evaluation process, Ms. Garton will be doing the Executive Director’s evaluation.

 

 

Mrs. Bowman reported that the board committees’ monthly meeting days have been changed. The Finance and Building Committees that normally meet on the second Monday will now meet on the first Tuesday. The Personnel and Library Services Committees that normally meet on the first Tuesday will meet on the second Tuesday of each month. The Development Committee will continue to meet prior to the Board meetings. The Executive Assistant will send out reminders one week prior to the scheduled meeting date for all committee meetings. Library Services Committee members are encouraged to attend CAC or DAC meetings when at all possible. If no members are able to attend, they should inform the Board president of this fact, and she will attend in their stead.

 

Unfinished Business – Outgoing Board president Mary Ann Garton was thanked for her leadership and service during her term, and she was told that a “ Charlotte ’s Web” book will be donated to the library and bookplated in her honor.

 

There being no further business, a MOTION to ADJOURN was made at
5:53 p.m. by Brinker, SECONDED by Dilliplane and so MOVED.

            

Respectfully submitted,

 

                                                                        Pamela J. Riley

 

Executive Assistant

 

 

 

APPROVED BY BOARD OF DIRECTORS

MARCH 20, 2007