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Bucks County Free Library Board
The Regular Meeting of the Board of Directors of the Bucks
County Free Library was held at the
A MOTION to APPROVE the minutes of the Regular Meeting of November 20, 2007 was made by Beltz, SECONDED by Ansinn and unanimously APPROVED.
STAFF REPORTS
Report of Assistant Branch Librarian/District Library
Center – Doylestown
JoAnn Kern presented the board with an update on two activities in which staff members of the Adult Services Department are currently involved.
1)
The Adult Services librarians currently
participate in Ask Here PA, which is a 2) Patron computer classes will continue in the new year, with classes given on the basics of the Internet, how to use the Internet to search for information, and the basics of Microsoft Word.
Report of Executive Director: Martina Kominiarek thanked JoAnn Kern for her leadership during
the recent strategic planning sessions. Due to the coming departure of District
Center Librarian Janet Fricker, her position was posted and awarded to Roberta
Yakovich, currently a Youth Services Librarian in addition to being one of the
Assistant Branch Librarians at Doylestown. It is the second time in recent
months where a Youth Services Librarian was named Branch Librarian, with
Maryann Bursk of
The Executive Director next gave an update on Strategic Planning, providing handouts for board members, which included goals and objectives and definitions of what the organizational competencies are.
Goals are now focused on what the library user will receive, and the objectives are specific ways to measure the success of their achievement. Where possible, similar goals have been merged as one. Goals and objectives will ultimately come to this board in February or March for approval.
The “Draft Organizational Competencies” were reviewed. It was explained that they will stay in draft form until after the staff have an opportunity to review them, because there might be revisions made. No action was required at this meeting on whether to accept the organizational competencies as provided, but the board will be asked to approve it as a concept at the January board meeting.
Another handout provided compared the new strategic plan to the existing strategic plan. The Executive Director went through the list of organizational competencies and gave her best choices and recommendations as part of her goals for the coming year. The competencies represent not just her workload but also staff that report to her.
Secretary Roberta Foerst stated that the Executive Director’s strategic planning presentation on goals and objectives was very thorough, and her explanation to the board was outstanding.
Report of Public Services Director (submitted in
writing)
Public Services Director Sue Ziegler asked that a motion be made for the
restoration of extended hours for one additional evening for the Langhorne,
MOTION to APPROVE the extension of hours for one additional night for
each of three branches (Langhorne,
Report of System Services Director (submitted in writing)
Report of District Consultant (submitted in writing).
Report of Youth Services Consultant (submitted in writing)
Report of Collection Management Director (submitted in writing)
Report of Technical Services Manager (submitted in writing)
Report of Business Manager
MOTION to APPROVE the payment of bills for November 2007 in the amount of $530,068.47 was made by Beltz, SECONDED by Foerst and APPROVED unanimously.
MOTION to APPROVE the November 2007 financial statements (subject to audit) was made by Beltz, SECONDED by Ansinn, and APPROVED unanimously.
MOTION to APPROVE a 3% increase for 2008 for non-bargaining unit employees was made by Beltz; SECONDED by Bowman and APPROVED unanimously.
A resolution was presented for the board’s approval as a result of a recommendation from BCFL’s insurance broker. The resolution will delete from the plan document Section 7.5, which states that staff members may plan to transfer or withdraw only 10% from their TIAA and/or CREF accounts. The resolution declares that this section be replaced with one that states 100% is permissible. Two clerical errors in the resolution were noted: 1) the effective date should be changed to the date of this board meeting, December 18, 2007; and 2) the last paragraph should have “retirement Participant” deleted, so that the paragraph states, “A participant may elect to have the entire balance or 100% (the full amount) of their Accumulation Account in the TIAA Traditional and/or CREF Account transfer direct to another qualified plan, including the current plan sponsored by Bucks County Free Library with AUL OneAmerica or a personal IRA account.” Due to TIAA-CREF regulations, staff members cannot actually withdraw/transfer more than 10%, but the resolution denotes that BCFL is not the obstacle.
MOTION to APPROVE the resolution with clerical errors corrected was MADE by Foerst, SECONDED by BALCHIS and APPROVED unanimously.
Business Manager David Bauer also reported to the board that a certified letter was received from Donegal Insurance regarding an insurance claim from a Langhorne patron involved in an incident that occurred over a year ago. An incident report was not filed at the time of the occurrence, and Donegal Insurance reminded BCFL of the need to always do so.
Board Committee Reports:
President’s Report – BCFL Board President Joan
Bowman thanked board members and administrative staff for their cards and
flowers during her hospital stay.
The
newly-formed Bylaws Committee, chaired by Det Ansinn, has not met yet, although
they were looking at dates for their first meeting after the holidays. Committee members will be receiving an e-mail
from Det with possible dates.
The
continuation of the reorganization of committees leaves the BCFL board with two
ongoing committees: Finance, to be chaired by Jerry Balchis; and Governance, to
be chaired by Steve Dilliplane.
The
Board Secretary, Roberta Foerst, reported that cards were sent to branches,
administration and departments of BCFL.
Board Trustee Mary Ann Beltz, Chair of the Nominating Committee, reported that committee members did not agree on one slate of officers for 2008. As a result, two ballots were offered to members to vote upon, with all nominees agreeing to serve if elected. The President asked for nominations from the floor. There being none, a MOTION to CLOSE the nominations was made by Beltz, SECONDED by Balchis and APPROVED unanimously. Ballots were distributed with both slates of officers. Roberta Foerst, Board Secretary, counted the votes. The winning slate of officers was: Joan Bowman, President; Det Ansinn, Vice President; Robert Foerst, Secretary; and Jerry Balchis, Treasurer. The President called for those in favor of approving the slate of officers aforementioned. APPROVAL of the slate of officers for 2008 was made.
Correspondence – Submitted in writing
Public Comment – No public commented.
Unfinished business - None
New Business – Commissioner Martin has been
contacted and updated on the renovation and weeding projects taking place at
the Pennwood Branch in Langhorne, so that he will be informed should any Bucks
Countians contact him regarding the status of same. During the renovation
process, older books will be replaced with newer ones, items will be shifted
around the library, and library users may be confused as to what is occurring
there.
There being no further business, a MOTION to ADJOURN was made at 6:15 p.m. by Beltz, SECONDED by Ansinn and so MOVED.
Respectfully submitted,
Pamela J. Riley
Executive Assistant
APPROVED BY BOARD OF DIRECTORS JANUARY 15, 2008
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Copyright
© 2005 The Bucks County Free Library
