The Regular Meeting of the Board of Directors of the Bucks County Free Library was held at the District Library Center in Doylestown. The meeting was called to order at 5:35 p.m. Present were:  Joan Bowman, President; Det Ansinn, Vice President; Roberta Foerst, Secretary; Gerald Balchis, Treasurer; Mary Ann Beltz and Steve Dilliplane, Board Trustees; Martina Kominiarek, Executive Director;
Sue Ziegler, Public Services Director; David Bauer, Business Manager; and
Pam Riley, Executive Assistant. William Draper, Board Trustee, was absent.

A MOTION to APPROVE the minutes of the Regular Meeting of February 19, 2008 was made by Foerst, SECONDED by Ansinn and APPROVED.

 

STAFF REPORTS

Report of Executive Director

An update of upcoming events was given. The Legislative Breakfast will be held on 4/18/08 at the Township Library of Lower Southampton in Feasterville. The Trustee Institute that is being held on 4/25 & 4/26 still has space available. We are working on recognizing staff for National Library Worker’s Day on 4/15. The final meeting of the Community Planning Committee will be held on 4/30 at 6:00 p.m. in the Pearl Buck Room at Doylestown. They will be reviewing the final draft of BCFL’s Strategic Plan.

June Garcia is available on November 6^th & 7^th to give a two-day training for boards and directors on how to do effective fundraising. Either district money would be used to fund the event or admission would be charged, and it would be opened up to library boards and directors in Bucks and nearby counties. The CPLs will be informed about this to ascertain their interest. A decision needs to be made as quickly as possible before June’s schedule fills up. Also to be discussed with June would be the optimal number of attendees for a quality workshop so that we can try to target that number to make sure our board obtains the most out of the meeting.

Handouts from the strategic planning training sessions were distributed to board members in an effort to keep them familiarized with the concepts being used as this process continues moving forward. Martina Kominiarek gave an overview of the information distributed and explained some of the impacts they will have on BCFL.

Another handout was distributed regarding the possibility of issuing a Summer Reading grand prize to be used as a tool in increasing program participation. This year we would try to enlist more participation through walk-in and online registrations. Everyone who enters and reaches reading goals will have a chance at winning the grand prize of a family vacation to the Wolf Lodge in the Poconos. The prize would be funded through an anonymous donor who has approved the idea. We feel this would be a great marketing tool to increase participation in the program and attendance at libraries. CPLs would be included in the contest, as they routinely administer the Summer Reading Program. A group of library directors and board members were asked at the most recent District Advisory Council meeting if they could support moving forward with this idea, and they agreed. (BCFL board members concurred that they could support moving forward with this idea and that library employees and their family member should not be eligible; also, that all publicity should indicate that donated funds paid for the big prize.)

 

Report of Business Manager

Quarterly special funds reports distributed (third and fourth quarter 2007).

MOTION to APPROVE the payment of bills for February 2008 in the amount of $476,121.73 was made by Ansinn, SECONDED by Balchis and APPROVED unanimously.

(Due to technological problems, the January 2008 financial statement was not available for approval at the last meeting.)

MOTION to APPROVE the January 2008 financial statements (subject to audit) was made by Balchis, SECONDED by Beltz, and APPROVED unanimously.

MOTION to APPROVE the February 2008 financial statements (subject to audit) was made by Beltz, SECONDED by Foerst, and APPROVED unanimously.

 

President’s Report

President Joan Bowman reported on her visit that day to the Pennwood Branch in Langhorne and a prior visit to the Bensalem Branch. She noted that the renovations and changes have proven to be wonderful improvements, with many parents reading to their children and all the computers in use.

 

Correspondence – Submitted in writing

 

Public Comment – No public commented.

 

Unfinished Business - Bylaws review – Since the full board was not in attendance, it was decided that the review would be tabled until next month’s meeting so everyone’s input could be considered.

 

New Business –None

 

There being no further business, a MOTION to ADJOURN was made at 6:20 p.m. by Beltz, SECONDED by Ansinn and so MOVED.

 

Respectfully submitted,

                                                                             Pamela J. Riley

Executive Assistant

 

 

APPROVED BY BOARD OF DIRECTORS

APRIL 15, 2008