The Regular Meeting of the Board of Directors of the Bucks County Free Library was held at the Library Center , Doylestown.  The meeting was called to order at 5:31 p.m.  Present were:  Mary Ann Garton , President, William Draper, Vice President, Joan Bowman, Secretary, Jerry Balchis , Treasurer, Linda Brinker, Steven Dilliplane, Roberta Foerst , Martina Kominiarek , Executive Director, Susan Ziegler, Public Services Director, David Bauer , Business Manager, Carolyn Lechelt, Secretary to the Board.  A MOTION to APPROVE the minutes of the Regular Meeting of October 17, 2006 was made by Foerst, SECONDED by Bowman and APPROVED unanimously.

 

Staff Reports:

 

Report of Executive Director:

 

Executive Director had reviewed a revised 2007 Preliminary Budget with Library Services Committee.  BCFL previously submitted a budget requesting a 3% increase over last year.  This increase would enable BCFL to open Levittown on Sundays and increase hours at Bensalem, Perkasie and Langhorne.  County asked BCFL to revise budget to reflect a 0% increase.  After careful review, it was decided to submit a revised 2007 Preliminary Budget asking for a 1.8% increase.  The 1.8% increase will not allow for Levittown to be open on Sundays.

 

The Levittown Branch was closed on Saturday, November 18^th, in order to allow the County to hold an emergency services drill in the branch’s parking lot.

 

VITA has celebrated their 35^th anniversary.  BCFL received a partnership certificate.

 

Jean Stevens has retired as Branch Manager of the Doylestown Library.  Ms. Kominiarek welcomed Janet Fricker as the new head of Doylestown and District Center Librarian.  Ms. Fricker will continue to work with ILL and the homebound.

 

JoAnn Kern accepted a position as Assistant Branch Manager in Doylestown.   Ms. Kern and Roberta Yakovich will be assistants to Ms. Fricker.

 

Report of District Center Librarian/Branch Manager – DY

 

Ms. Fricker thanked Ms. Kominiarek and the Board for their confidence in her.  Presented a report on First Friday.    November was NASCAR Night.   Theme for December is Café Night.  Local storytellers and musicians will entertain.  Staff enjoys planning First Night events.

 

Report of Public Services Director (submitted in writing):

 

Ms. Ziegler complemented Ms. Fricker for boosting DY staff morale.   First Night planning has enabled different departments to interact with one another in a way they have never done before.

 

Positive feedback has been received from boot camp attendees.  12 staff members attended this year.                                                                           

 

Performance evaluations are coming along.

 

Personnel Report for October 2006 (submitted in writing).

 

Statistical Report for October 2006 (submitted in writing).

 

Report of System Services Director (submitted in writing)

 

Report of Adult Services Consultant (submitted in writing). 

 

Report of Youth Services Consultant/Collection Librarian (submitted in writing). 

 

Report of Business Manager:

 

MOTION to APPROVE the payment of bills for October 2006 in the amount of $493,153.64 was made by Draper, SECONDED by Balchis and APPROVED unanimously.

 

MOTION to APPROVE the October 2006 financial statements (subject to audit) was made by Bowman, SECONDED by Draper, and unanimously APPROVED.

 

Board Committee Reports:

 

Building and Finance Committees did not meet this month.

 

Development – Development Director reported that the Committee met today.  Board received a written report.  Topics of discussion:

 

• Annual Fund – Mailing was sent out the last week of October to 25,000 households.  As of 11/21, we have received over $10,000.
• Leadership Giving – Primary goal for December is to renew 20 leadership donors.
• Marketing Committee – Starting December 7^th, Phase 2 of the Marketing program will begin with a new committee chaired by Paul Acampora and Jan O’Rourke.  The primary goal of the committee is to develop a BCFL logo, branding material, and a “library” on online templates.

 

Library Services – Met to review/discuss:

 

• 2007 Budget with relation to restoring hours lost during state budget cuts.
• Restore some hours at Perkasie and Langhorne contingent upon 2007 budget increase.
• Future Consortium and district meetings
• Subcommittees and Board liaisons for circulation policy changes. 

 

Committee recommends restoring hours to Bensalem’s hours.  New hours would be effective January 2007:

 

 

Monday, Tuesday, Wednesday	10 a.m. – 9:00 p.m.
Thursday	10: a.m. – 5 p.m.
Friday	1 p.m. – 5 p.m.
Saturday	10 a.m. – 5 p.m.

 

 

A MOTION to APPROVE restoring hours to the Bensalem Branch effective January 2007 was made by Brinker, SECONDED by Draper and unanimously APPROVED.

 

Restoring hours to Perkasie and Langhorne is contingent on what the County allocates for 2007. 

 

 

1.8% funding	3% funding
Monday                      10 a.m. – 9 p.m.	Monday                          10 a.m. – 9 p.m.
Tuesday                     10 a.m. – 5 p.m.	Tuesday                           1 p.m. – 9 p.m.
Wednesday                10 a.m. – 9 p.m.	Wednesday                     10 a.m. – 9 p.m.
Thursday                   10 a.m. – 5 p.m.	Thursday                        10 a.m. – 5 p.m.
Friday                          1 p.m. – 5 p.m.	Friday                               1 p.m. – 5 p.m.
Saturday                    10 a.m. – 5 p.m.	Saturday                         10 a.m. – 5 p.m.

 

 

A MOTION to APPROVE restoring hours to the Perkasie and Langhorne Branches contingent on what increase is received from the County was made by Brinker, SECONDED by Draper and APPROVED unanimously.  If there is a 0% increase, restoring hours to these branches would have to be reassessed.

 

Circulation Policy Subcommittees – Library Cards/Borrowing Privileges – Mary Ann Garton.  Confidentiality – Joan Bowman.  Two subcommittees (Fines, Lost/Stolen/Damaged Cards and Reserves/Interlibrary Loan/Homebound) still need Board liaisons.  If a Board member is interested in serving on these subcommittees please contact Roberta Foerst .

 

Personnel – Met to discuss:

 

• Salaries of clerical, para-professional and professional library staff in preparation for union negotiations.
• Performance report update.
• Outreach librarians as BCFL staff.
• Facilities Manager and the excellent job he is doing for BCFL.

 

 

Correspondence – submitted in writing.  

 

Meeting was opened to Public Comment.  No public in attendance. 

  

Unfinished Business - None     

 

New Business:

 

MOTION to APPROVE the revised 2007 Preliminary Budget to reflect a 1.8% increase was made by Foerst, SECONDED by Bowman and APPROVED unanimously.

 

There being no further business, a MOTION to ADJORN was made at 5:52 p.m. by

Draper, SECONDED by Brinker and so MOVED.

            

Respectfully submitted,

 

                                                                       

 

Secretary to the Board

 

 

 

 

APPROVED BY BOARD OF DIRECTORS

DECEMBER 19, 2006