bcpl

 

Bucks County Free Library Board

MINUTES OF THE REGULAR MEETING OF MAY 20, 2009

 

The Regular Meeting of the Board of Directors of the Bucks County Free Library was held at the Levittown branch. The meeting was called to order at 5:34 p.m. Present were:  Det Ansinn, President; Bill Draper, Vice President; Roberta Foerst, Secretary; Jerry Balchis, Treasurer; Mary Ann Beltz and Christina Paugh-Greenwood, Board Trustees; Martina Kominiarek, Executive Director; Sue Ziegler, Public Services Director; John Doran, Chief Financial Officer; and Pam Riley , Executive Assistant. Also in attendance were Mary Ann Bursk, Branch Manager, Jim Puzo, Nancy Masulis and Claudia Griffin, members of Friends of the Levittown Library, and Donna Scamby-Powers and Shana Weinzierl, representatives of BCFL’s auditing firm Zelenkofske Axelrod.

 

A MOTION to APPROVE the minutes of the Regular Meeting of April 21, 2009 was made by Foerst, SECONDED by Draper and APPROVED unanimously.

 

 

STAFF REPORTS

 

Report of Branch Manager/Levittown  

 

Branch Manager Mary Ann Bursk spoke to the board regarding events of the past year. She noted that she has a very dedicated staff that has worked hard implementing the goals of the strategic plan and administering a very successful summer reading program. She made special note of the seven library aides employed at Levittown, who combined have worked there for 47 years, complimenting their consistently conscientious work and the help they provide in weeding and shifting shelves. She also thanked the Friends of the Levittown Library for their fundraising and promotional efforts during the past year. State Representative Melio has also helped the library in securing a $10,000 grant that was used to refurbish the children’s area, and the Friends supplemented the renovation with additional display items.

 

An informal survey on library use was conducted by the branch manager of 242 participating library users, and she shared the results with the board members. The survey also elicited comments and suggestions. The comments were mostly positive, commending the staff and the collection, and also positively commenting on the e-mail reminders now being sent for library materials. She felt that the results indicated that the library continues to play an important role in the life of the community, and her goal is to continue to provide a positive experience for everyone who comes through their door.

 

 

Report of Executive Director (submitted in writing)

Martina Kominiarek, Executive Director, commented that the Levittown Friends group members were innovators and leaders for other Friends groups in how they operate. She highlighted their accomplishments, some of which were: use of recycling bins for fundraising; identifying a cost-effective reupholstering company for Levittown that the Bensalem branch will also use; discovering and sharing book scanner technology with the district consultant, which is now used countywide; and sponsoring and supplying Summer Reading Program t-shirts for the Levittown participants.

 

She went on to discuss the DCAC meeting held on May 12, 2009 and the decisions reached at that meeting on the district budget.  She said that some large-ticket items were being cut from the budget and some new items would be added. She shared the BCFL draft staff handbook with the members of the DCAC meeting, and the members asked that money be budgeted for attorney fees associated with having BCFL counsel Dave Spitko assist in the development of their own handbooks and for some board training on HR issues. Board member Beltz asked what the impact on the libraries would be if state budget cuts cause the county to lose POWER Library resources. Kominiarek said the executive directors in the five‑county area have brieflydiscussed this possibility. If this occurred, we may be able to approach vendors as a consortium. This would be a long-term possibility rather than an immediate solution. She asked that everyone contact the PA legislators to ask that library services remain intact.

 

Auditors’ Report

 

Two representatives of Zelenkofske Axelrod, BCFL’s auditing firm, attended the board meeting to present the 2008 audited financial statements.  Each member of the board received a copy of the 2008 audit. Donna Scamby-Powers and Shana Weinzierl reported that during this economic downturn, non-profits have been especially hard hit across the nation, but they felt that BCFL is doing relatively well. They reviewed each section of the audit with the board, and they commended CFO John Doran for doing a great job and making their job much easier.

 

A MOTION to APPROVE the 2008 audited financial statements was made by Balchis, SECONDED by Beltz and APPROVED unanimously.

 

Auditor Donna Scamby-Powers reported that the audit as approved would go into lockdown from this point forward.

 

Report of Public Services Director (submitted in writing)

Sue Ziegler, Public Services Director, acknowledged Levittown union steward Patti Hoffman in attendance at the meeting.

 

 

 

Report of Chief Financial Officer

A MOTION to APPROVE the payment of bills for April 2009 in the amount of $354,677.49 was made by Beltz, SECONDED by Draper and APPROVED unanimously.

 

CFO John Doran reported on the finance statements. Board President Ansinn stated that the board appreciated the CFO’s preparation for the challenge of funding cuts/crises. Doran reported on the status of investments, stating that some investment losses were recovered, bringing the investments close to where they were at the start of 2009.

 

A MOTION to APPROVE the April 2009 financial statements (subject to audit) was made by Draper, SECONDED by Foerst, and APPROVED unanimously.

 

 

Board Committee Reports:

With one seat on the board still vacant, members of the Governance Committee informally met with an interested candidate for board membership. They feel doing this would be helpful in making sure prospective appointees understand the commitment and in shaping the board structure to represent a diverse set of interests and skills. Board Secretary Foerst felt that it may well be a futile effort, since the commissioners are the ones who ultimately decide the board composition. Board member Paugh-Greenwood suggested using a more formalized process of suggesting names to the commissioners compared to the past. Board President Ansinn thanked the committee for the work they have done so far.

 

 

Correspondence – Submitted in writing

 

 

Public Comment – No public commented.

 

 

Unfinished business  A reminder that Wednesday, June 17, 2009 will be the Summer Reading Program kick-off, with a “Guitar Hero Smackdown” led by BCFL Board President Det Ansinn taking place at the Doylestown library at 4:00 p.m. The theme of the summer reading program this year is “Be Creative at your Library.”

 

 

 

New Business –HVAC preventive maintenance for all seven branches of BCFL was put out for bids. Ten bids were received ranging from $6,800 to $22,000. After checking references and doing some research, it was recommended that the contract be given to Power Cool, who came in with the lowest bid.

 

A MOTION to APPROVE the awarding of the HVAC preventive maintenance contract to Power Cool for $6,800 was made by Beltz, SECONDED by Draper and so MOVED.

 

A MOTION to APPROVE the 2009-2010 Application for State Aid was made by Beltz, SECONDED by Foerst and APPROVED unanimously.


A MOTION to APPROVE the 2008 Annual Report was made by Draper, SECONDED by Balchis and APPROVED unanimously.

 

There being no further business, a MOTION to ADJOURN was made at 6:48 p.m. by Beltz, SECONDED by Foerst and so MOVED.

 

        

Respectfully submitted,

 

                                                                                   Pamela J. Riley

 

Executive Assistant

 

 

 

APPROVED BY BOARD OF DIRECTORS

JUNE 16, 2009

 

 

   

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